Description

The Montana Campus Network for Civic Engagement invites applications for an Associate Director (Program Manager II) to lead its anti-poverty AmeriCorps VISTA program and student-facing initiatives. The Associate Director travels regularly to our 18 member campuses and works with a high degree of independence and initiative, providing value to . The role works closely with the network office staff and service members, AmeriCorps VISTA members, funders and stakeholders across the state supporting college student civic engagement and campus-community partnerships.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always”; partner with place; and proudly tell the UM story.

Examples of Duties and Responsibilities

• Grant writing, budget creation and submission to funders.
• Liaison with UM Office of Sponsored Programs and Business Services.
• Annual projects like the Impact Report, Scholarships and Awards.
• Convening the Campus Food Pantry Community of Practice, supporting staff working with student basic needs, access and success.
• Administering a statewide, college-based AmeriCorps Volunteers In Service To America (VISTA) service program, supporting VISTA members and supervisors whose anti-poverty projects build capacity to support services for first generation college and low-income people in Montana.
• Developing a robust set of projects to host VISTAs, both within higher education institutions and partnerships with nonprofits, government agencies, schools and districts.
• Traveling to campuses and communities around the state for outreach, site monitoring, site development, support and training.
• Providing training and technical assistance to VISTAs and supervisors.
• Pursuing partnerships, e.g., with campus offices, nonprofits, state agencies to provide VISTAs to support climate change resilience support, college access and completion support, and support for student basic needs.
• Tracking site performance, and providing data to funders and stakeholders while ensuring programmatic and grant compliance.
• AmeriCorps Member recruitment.

Minimum Qualifications

• Organizational skills and attention to detail.
• Ability to prioritize and manage multiple tasks in a timely, professional manner.
• Knowledge of office procedures and ability to learn University policies and procedures.
• Ability to develop and implement office procedures and systems, and work plans.
• Experience in higher education.
• Ability to digest complex grant and program material and train others.
• Professionalism and strong customer-orientation.
• AmeriCorps, VISTA or Peace Corps Program and/or project leadership and management experience.
• Strong understanding of grants management, budgeting, accounts receivable and payable.
• Excellent communication skills, both written and oral, including phone and email etiquette and the ability to effectively communicate with diverse populations and stakeholders.
• Ability to handle confidential information.
• Strong computer skills, including proficiency with office hardware (computers, telephones, printers) and software, including: Word, Excel, Outlook, Canva, WordPress, and Submittable.
• Knowledge of culture and communities in our region.
• Experience with HR policies and procedures.
• Ability to travel statewide and communicate with a diverse set of stakeholders.
• Ability to work independently and maintain consistent office hours, between 8:00 AM and 5:00 PM, Monday through Friday, throughout the calendar year (including summers).

Preferred Qualifications

• Three (3) years of experience administering an AmeriCorps (or other National Service) program.
• Professional experience with federal grants management.
• Experience using the University of Montana database software and systems, including Banner and UMDW.
• Master’s degree in a related area.
• Website maintenance (with WordPress) skills.
• Proven ability to work effectively with diverse people cultures, including tribal, aged, rural and high-poverty communities.
• Volunteer and service experience.

Additional Information

Work Schedule:            Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Probationary Period:   Six (6) months minimum 

Benefits Include:         Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program. 

Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.

A complete application includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience
3. Three (3) Professional References – names and contact information

Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.

Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran’s Preference. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).